ACA Requirements & Deadlines 2023

ACA Requirements & Deadlines for 2023

Understanding the Affordable Care Act (ACA) requirements and deadlines for 2023 is a must for businesses. Failure to provide the right coverage to the right employees and meet the deadlines could mean your business faces hefty fines.

Learn about the ACA requirements and deadlines to ensure your business is in compliance. For qualified and experienced help with employee benefits and ACA compliance, contact ESS – Employer Support Services. We’ve helped countless companies thrive with exceptional human capital management solutions since 1996.


Paperwork being filled out for ACA required healthcare coverageWhat’s Required for Businesses with ACA

If an employer has 50 or more full-time equivalent (FTE) employees, ACA requires the company to provide an affordable healthcare coverage option to at least 95% of the eligible employees. This coverage must also cover their dependents and be affordable according to IRS-approved calculations.

[Related: How To Classify Your Employees]


Calculating If Your Company is an Applicable Large Employer for ACA Requirements

An applicable large employer (ALE) is a company that has an average of 50 full-time or full-time equivalent employees. Under the ACA, employees are considered full-time if they work over 30 hours a week. Employees are considered full-time equivalent if a group of two or more employees works 30 hours a week. For example, if a company has three employees that work 10 hours a week, they would equal 1 FTE employee.

To calculate if your company has 50 or more FTE employees, you must take the average number of employees on staff during the previous year. So, while your company may only have 46 employees at the time of calculation, if your company averaged 50 or more during the previous year, you must follow the ACA requirements.

If you need help with calculating your FTE employees and meeting the ACA requirements, contact ESS. Our HR professionals are here to help ensure you are compliant with ACA and many other laws.


Two people discussing ACA form deadlines Deadlines for ACA Forms

Make sure you pay attention to deadlines. Missing a filing date could mean you face hefty fines. The deadlines for forms pertaining to ACA are:

  • Deadline to file Forms 1094-C and 1095-C if filing electronically: March 31, 2023
  • Deadline to file Forms 1094-C and 1095-C if filing by paper: February 28, 2023
  • Deadline to distribute forms 1095-B and 1095-C to employees: March 31, 2023

[Related: How To Improve Benefits Communication]


Get Qualified Help with ACA Requirements

Whether your company needs help with meeting ACA requirements and deadlines or setting up a better payroll system, ESS is here to help. With experienced HR professionals on staff, ESS is a leading provider of HR services and has helped hundreds of businesses – and we can help you, too. Contact us today at 225-364-3000 and ensure your business is compliant with ACA requirements.




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