General Service
Business Administrative Services by ESS
When employers outsource their administrative work to ESS, they find more time in their day to take care of business and their day-to-day tasks. Employers can also save money outsourcing regulatory compliance and/or human resource management services as opposed to hiring a full-time staff. We provide a full range of business administrative services to help your business grow and succeed. With customized services to fit your business’s needs, we are able to naturally integrate into your company’s routine with flexibility and ease.
Our electronic-based system provides you an error-free way to conduct payroll. By switching over to our payroll system, you save time and money by avoiding IRS penalties and unnecessary wages. Managed by our professional staff and Certified Payroll Professional (CPP), you will never have to stress about running payroll again.
Avoid IRS and DOL penalties by staying in compliance with our COBRA administration service. We help employers with more than 20 fulltime employees uphold their COBRA obligations by ensuring that each employee has the necessary information and paperwork completed. We also ensure those documents are managed and filed properly.
HRA and Cafeteria Healthcare Plan Administration
We offer consulting, application, and ongoing business administration services for companies looking to save money on taxes and provide health benefits according to the IRS tax codes. You and your employees can save money and receive extra benefits. Your business can even use it as powerful recruiting tool for future hires.
Better manage your employees’ benefits and compliance documentations. Our benefits administration can work with from properly documenting and storing information to communicating benefits offered to employees. We keep companies up-to-date on the latest rules and regulations and have the most efficient methods to smoothly adapt to any changes.
If your human resources department needs a little extra assistance with their clerical work, you can rely on us to help with your office’s internal workflow and keep things running smoothly. We learn about your department’s process and naturally adapt to the office environment for a seamless integration.
Our comprehensive human resources management services offer both clerical and office regulation solutions to keep your business running efficiently and in compliance with the human resource laws and regulations. From audits to workflow management, our customizable HR Manage solutions make it easier to focus on the core of your business’s operations.
Easily manage employee attendance, schedules, and labor with our time and attendance software system. Our software makes it simpler to access and administer the information needed to conduct payroll and allow your employees to clock into work. The smooth integration will allow you to have a smoother, more productive workplace.
From going over the employee handbook to filing tax forms, we provide onboarding services to help prepare your new employees for their first day of work. ESS can walk them through the orientation and training process as well as completing and submitting the necessary documents and information for a seamless employee transition.
We provide businesses with labor law posters to hang in their office to stay in compliance with state and federal laws. The labor law poster can also be used as a reference to ensure your company is up to date with labor laws and regulations. Ask us today how to receive yours for free!
Affirmative Action
Companies who receive federal funds or work for a government program must provide documents to prove they are enforcing affirmative action regulations in their recruiting process. We offer assistance in collecting and managing documents detailing affirmative action practices and metrics that your company has put forth.
Service Packages
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Payroll ProcessingTime collection, checks, direct deposits, multiple reporting options Included in: Payroll, Payroll Plus, Essentials, HR Works
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Paperless OnboardingW-4, I-9, state withholding Included in: Payroll, Payroll Plus, Essentials, HR Works
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Employee PortalRetrieve check stubs, W-2s, benefits, PTO balances, etc. Included in: Payroll, Payroll Plus, Essentials, HR Works
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Manager PortalManage employee data documents, payroll, and HR Included in: Payroll, Payroll Plus, Essentials, HR Works
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Tax AdministrationWithholding calculation remittance and reporting Included in: Payroll, Payroll Plus, Essentials, HR Works
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Year End ReportingW-2s, 1099s, 1095C, etc. Included in: Payroll, Payroll Plus, Essentials, HR Works
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Time and Attendance (optional)Integrated with payroll, online time off requests, clocks available Included in: Payroll, Payroll Plus, Essentials, HR Works
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Applicant Tracking SystemAutomatic posting, collect applications and resumes electronically, customized automatic replies to applicants Included in: Payroll Plus, Essentials, HR Works
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COBRA AdministrationInitial rights notices, track election periods, open enrollment notices, and coverage termination Included in: Payroll Plus, Essentials, HR Works
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PTO AdministrationSetup accruals and maintain current balances Included in: Payroll Plus, Essentials, HR Works
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Premium Only Cafeteria PlanCustomized plan document and materials, setup and oversite of pretax deductions Included in: Payroll Plus, Essentials, HR Works
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Custom General Ledger FileGeneral ledger file created to your specifications Included in: Payroll Plus, Essentials, HR Works
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Workers’ Compensation TrackingSetup codes and track costs by state Included in: Payroll Plus, Essentials, HR Works
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Employee HandbookCustom handbook created by SHRM certified professional Included in: Essentials, HR Works
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HR SupportFMLA/EEO, Unemployment filings and oversight, custom job descriptions and posts Included in: Essentials, HR Works
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Benefits ManagementSet up and manage deductions, manage enrollments and terminations, benefit reconciliations Included in: Essentials, HR Works
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Online Benefits EnrollmentPaperless enrollment and eligibility tracking Included in: Essentials, HR Works
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Retirement Plan AdministrationFile remittance, eligibility tracking, TPA reporting Included in: Essentials, HR Works
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Custom Report GenerationReports designed to meet your parameters Included in: Essentials, HR Works
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Performance ReviewsPolicy development for supervisor and peer review to provide valuable employee feedback Included in: HR Works
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Employee CommunicationDirectly managing employee requests and complaints Included in: HR Works
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Manager TrainingProvide onsite training for managers such as harassment, team building, workplace violence, etc. Included in: HR Works
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InterviewingReviewing resumes and conducting initial phone screen and/or onsite interview for recommendations to manager Included in: HR Works
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Policy and Procedure DevelopmentReview current policies and provide additional policies Included in: HR Works
| Payroll | Payroll Plus | Essentials | HR Works | |
| Payroll Processing Time collection, checks, direct deposits, multiple reporting options | ✓ | ✓ | ✓ | ✓ |
| Paperless Onboarding W-4, I-9, state withholding | ✓ | ✓ | ✓ | ✓ |
| Employee Portal Retrieve check stubs, W-2s, benefits, PTO balances, etc. | ✓ | ✓ | ✓ | ✓ |
| Manager Portal Manage employee data documents, payroll, and HR | ✓ | ✓ | ✓ | ✓ |
| Tax Administration Withholding calculation remittance and reporting | ✓ | ✓ | ✓ | ✓ |
| Year End Reporting W-2s, 1099s, 1095C, etc. | ✓ | ✓ | ✓ | ✓ |
| Time and Attendance (optional) Integrated with payroll, online time off requests, clocks available | ✓ | ✓ | ✓ | ✓ |
| Applicant Tracking System Automatic posting, collect applications and resumes electronically, customized automatic replies to applicants | ✓ | ✓ | ✓ | |
| COBRA Administration Initial rights notices, track election periods, open enrollment notices, and coverage termination | ✓ | ✓ | ✓ | |
| PTO Administration Setup accruals and maintain current balances | ✓ | ✓ | ✓ | |
| Premium Only Cafeteria Plan Customized plan document and materials, setup and oversite of pretax deductions | ✓ | ✓ | ✓ | |
| Custom General Ledger File General ledger file created to your specifications | ✓ | ✓ | ✓ | |
| Workers’ Compensation Tracking Setup codes and track costs by state | ✓ | ✓ | ✓ | |
| Employee Handbook Custom handbook created by SHRM certified professional | ✓ | ✓ | ||
| HR Support FMLA/EEO, Unemployment filings and oversight, custom job descriptions and posts | ✓ | ✓ | ||
| Benefits Management Set up and manage deductions, manage enrollments and terminations, benefit reconciliations | ✓ | ✓ | ||
| Online Benefits Enrollment Paperless enrollment and eligibility tracking | ✓ | ✓ | ||
| Retirement Plan Administration File remittance, eligibility tracking, TPA reporting | ✓ | ✓ | ||
| Custom Report Generation Reports designed to meet your parameters | ✓ | ✓ | ||
| Performance Reviews Policy development for supervisor and peer review to provide valuable employee feedback | ✓ | |||
| Employee Communication Directly managing employee requests and complaints | ✓ | |||
| Manager Training Provide onsite training for managers such as harassment, team building, workplace violence, etc. | ✓ | |||
| Interviewing Reviewing resumes and conducting initial phone screen and/or onsite interview for recommendations to manager | ✓ | |||
| Policy and Procedure Development Review current policies and provide additional policies | ✓ |
